Rules to Consider For Students Going Erasmus When Submitting Their Transcripts

1 - You must submit your original or verifiable transcript (with your username and password on the website of the host institution or barcode on the transcript), your Learning Agreement (LA), your LA Recognition Document and, if available, your Change LA and Change LA Recognition documents to the Registrar's Office. Copies of all signed agreement and recognition documents must be submitted.

2 - If the language course you will take in the host institution is not in the group of courses given at ITU (ALM, FRA, ITA, ISP, JPN, RUS, CIN), you can write either ING 103ES Intercultural Citizenship in International Education or ING 103SC Science Communication: Theory and Practice for Engineers as the ITU corresponding courses. These courses are in the scope of Department of Humanities and Social Sciences (ITB) courses. As of 2018-2019 Spring semester (including this semester), ALM, FRA, ITA, ISP, JPN, RUS, CIN courses have also been included in Department of Humanities and Social Sciences courses (ITB).

3 - On the Learning Agreement form, if the courses except for the courses deleted with Change LA and added with Change LA are not included in the transcript, the grade of these courses will be entered as FF.

4 - Please note that the misspelled course code or name on the LA or Erasmus form must be corrected and initialed by the department coordinator.

5 - Please note that M (Exempt) of the course grade recorded in the transcript of the Erasmus Program as PASS and the FAIL grade will be processed as FF on the ITU transcript.

6 - If the course to be taken from the host institution does not have an ITU equivalent, for the elective courses to be written in return for ITU, either X semester elective should be written as MT / TM / TB / ITB / EB or MT / TM / TB / ITB / EB or as MT/TM/TB/ITB/EB. In case of taking an FF from these courses, any course to be taken from the relevant elective group after returning from the Erasmus Program can be requested to be counted for the failed course in the Erasmus Program with a petition to be given to the faculty after the valid grade is obtained at the end of the term. If an ITU course is written with a code such as ISL 478E as a corresponding elective course and this course is failed, if this course is not opened until the graduation period (including graduation period) on the return of the Erasmus Program (it means that the course is opened even if it overlaps with another course), The course taken from the same group as this course (MT / TM / TB / ITB / EB) and successfully achieved can be requested to be substituted for the FF course in the Erasmus Program with a petition to the faculty.

7 - In accordance with the decision of the ITU Senate No. 456 on 26.04.2007, courses such as “Knowledge Language and Logic I” with the word “language” are not considered equivalent to the courses within the scope of Department of Humanities and Social Sciences courses (ITB).

8 - The grade of the graduation project with the code of 492 / 492E taken in the Erasmus Program is the grade that the student will receive from her/his defense at ITU. (The condition of getting a graduation project (492 / 492E) in the Erasmus Program: To have been registered to all courses at least once or to have fulfilled this condition with the courses taken in the Erasmus Program.)

9 - According to the decision of the University Senate, the courses taken from the host university during Erasmus are processed in English code in ITU regardless of their language.

10 - Please make sure that your Erasmus program transcript includes the grade conversion of the university you attended. Universities included in the Erasmus program can convert their grades into the program's common grade scale. ITU equivalents of the scale:

11 - If multiple courses taken in the Erasmus Program are counted as one single course at ITU, the weighted grade point average of these courses is processed as the grade of the course in ITU.

END 210E = (4*3 + 3*3,5)/7 = 3,21 (3,00-3,49 BB)

Grade Range Ref.: Exemption and Adjustment Procedures Grade Conversion Table

12 - The systems of students who have not submitted their transcripts are blocked on the first Monday after the end of the add / drop week of the period when their Erasmus leave expires. This obstacle prevents the student from entering the system, obtaining a student certificate, enrolling in the next semester or graduating. As soon as the transcript is submitted, the obstacle is removed from the system.

13 - A course that is not included in the lesson plan cannot be taken. If a course that is not included in the lesson plan has been shown as corresponding, this lesson must be deleted and a lesson included in the plan must be written. If a lesson that is not included in the plan is taken and is unsuccessful and is failed, compensation for this lesson cannot be made if it is not included in the plan.

14 - A course passed with AA at ITU, in accordance with the Senate Decision, (in the Erasmus Program) cannot be taken again.

15 – Erasmus Program leave decisions expire as of the date specified in the academic calendar of the semester they are valid. The first course registrations after the semester the leave expires can be made online, even if the student's education in the Erasmus Program continues.

16 - The course for which the prerequisite is not met should not be taken during the Erasmus Program period.

17 - If the courses taken form a class or course prerequisite for the courses in the first course selection after returning from the Erasmus Program and the course counting does not reach the course selection, this course / courses with a prerequisite error in the week of add / drop week specified in the academic calendar can be taken in return for a contract to be signed in person at the Registrar's Office or through the person for whom a notarized power of attorney has been given. The quota of this course (s) to be taken in return for the contract must be available or the student must be given permission by the faculty to take it.

18 - The last semester grades of the students whose Erasmus Program covers a period of 1 year, who made the same course corresponding for both the first and second semesters, will be considered valid (course repetition).

Both courses will be processed on the basis of their semesters and the ISL 101E course with a final grade of FF will be valid.

19 – It is useful to consider the web page prepared by the Erasmus Office regarding the arrangement of contracts: